JANUARY
- Public announcement of Inductees (week 2)
- Solicit program advertisements once Inductees have been announced to the public
- Print dinner tickets (week 3)
FEBRUARY
Board Meeting:
- Take photograph of Board
- Distribute dinner tickets
- Determine Master of Ceremonies
- President’s follow-up letter to Inductees (week 2)
MARCH
Board Meeting:
- Receive any notices of motion for amendments to the constitution
- Discuss Board Members up for re-election at AGM
- Establish nominating committee to lobby potential candidates for Board and Selection Committee (3-yr term). Begin deliberations and solicitation (week 3)
- Revise Inductee/Media Luncheon list
- Announce deadline for program advertisements (March 31st)
- Announce deadline to reserve tables (April 21st)
- Public service announcement regarding the purchase of tickets (week 1)
- Distribute posters to various strategic locations (week 1)
- Deadline for plaque biographies and photographs (March 25th)
- Order Souvenirs (week 3)
- Prepare invitations for Inductee/Media Luncheon (week 4)
- Prepare additional copies of the Inductee Nomination Form for May distribution (week 4)
APRIL
Board Meeting:
- Discuss any notices of motion for amendments to the constitution
- Discuss reserved tables and ticket sales
- Announce that the deadline to purchase tickets is the Inductee/Media Luncheon and Board Members shall return their outstanding tickets at that time.
- Mail invitations to Inductee/Media Luncheon, with the April newsletter, following the Board meeting; request a prompt response; include the proposed constitution amendments to our voting membership.
- If necessary, do a phone follow-up to luncheon invitations within 3 days of the deadline response date
- Inductee/Media Luncheon is held 10 days prior to the Dinner
- Pick-up program and Inductee plaques by April.
MAY
Board Meeting:
- Discuss Selection Committee Members up for election in September
- Identify citizens eligible to vote at June AGM
- Ceremonial Dinner for Inductees is held on the 1st Friday in May
- Secure dinner location for next year (week 2)
- Distribute Inductee nomination forms to various locations throughout the city (week 2)
- Make public service announcements (Press, radio, TV) seeking nominations (week 3)
- Hang Inductee plaques in the Sports Hall of Fame (week 3)
- Wrap up solicitation process for potential Board Members (week 4)
- Continue to lobby (May – Aug) for potential Selection Committee Members
JUNE
Board Meeting:
- Request that Board Members responsible for giving summary reports at the AGM as outlined and be prepared to do so
Annual General Meeting (AGM – week 3):
- Conduct meeting as outlined
JULY – AUGUST
- Rejuvenate spirits
- Tie up any loose ends
- Continue search for Selection Committee Members
- Review applications for Achievement Awards
SEPTEMBER
Board Meeting:
- Elect Executive
- Review Committees and establish members on each committee
- Elect Selection Committee members
- Make public service announcement (press/radio/TV) regarding the September 15th deadline to return nomination forms (week 2)
- Selection Committee reviews the process and begins their research validation (week 3)
OCTOBER
- Selection Committee continues their research validation (weeks 3-4)
NOVEMBER
- Selection Committee concludes their research and validation and begins to discuss, deliberate, and vote on their selections for the upcoming year (weeks 1-4)
- Take photograph of Selection Committee (week 3)
DECEMBER
Board Meeting:
- Inductees presented to the Board for approval
- INDUCTEE/BOARD MEMBER LIAISON: Each Inductee is assigned an individual contact person who is a KDSHF Board Member in order to assure that the Inductee be given every consideration to assure a memorable experience for each inductee and their guests.
- Designate members to serve as “contact person” for each Inductee
- President’s Letter of Congratulations to Inductees (week 2)