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October 22, 2017

April 2017 Board Minutes

KINGSTON & DISTRICT SPORTS HALL OF FAME
Minutes of a Meeting of the Board of Directors
April 3rd, 2017 Ongwanada Resources Centre, Kingston

Present: C. Abrams, J. Forsythe, T. Shea, M. Secker, J. Brown, D. Austin, A. Pester, S. Skene, W. Dacosta, D. Jeffries. S Crawford, M. Hamilton
Absent: Ian McAlpine

1. CALL TO ORDER: 7:00P.M.
2. ADOPTION OF AGENDA - Change 6 Committee Reports to 6.2 and 6.2 Motion to accept by J. Forsythe; Seconded by S. Crawford. Carried
3. Adoption of Minutes of March 6, 2017. Motion to accept minutes moved by T. Shea, Seconded by M. Hamilton. Carried
4. CORRESPONDENCE :
C. Abrams indicated that she received a letter of resignation from D. McCutcheon as she is moving to another city to continue her education.

C. Abrams sent another letter to E. Almeida to replace the original that appeared to not have been delivered to him.
BUSINESS ARISING:
5.1 BANQUET UPDATE: C. Abrams
C. Abrams indicated that she received notification from the Ambassador that they will be charging $1.25 per seat cover this year. She also, got an estimate of how many Board Members were planning on attending the banquet.
All contact people for Inductees provided an update on the numbers of attendees per Inductee to this point.
5.2 MEDIA LUNCHEON: J. Forsythe
Only update is that currently he has received 38 affirmatives to the Media Luncheon




5.3 PROGRAM REPORT: A. Pester
A. Pester reported that there are two weeks left to complete program information. There are some new sponsors and a few previous has declined to advertise this year. The committee is still currently working with sponsor and printer to ensure proper wording. Proof Reading deadline is April 19th and no new sponsors will be accepted after April 12th
5.4 UPDATE OF WEBSITE: D Austin
D. Austin explained that the current Website is not functual and is totally outdated. Also, this system is not compliant with OAC.
D. Austin has been provided with 3 options for website and did a summary for the board along with the potential cost.
Based on further questions D. Austin has for the provider, if all is satisfactory, W. DaCosta made a motion to allow D. Austin to pursue Option 3, seconded by M. Secker. Carried

COMMITTEE REPORTS
6.1 Treasurer’s Report:
M. Secker provided a summary of current Bank Statements. Motion to accept by M. Secker, seconded by A. Pester. Carried
6.2 Selection Committee:
W. Da Costa stated that he has received inquiries from two potential nominees and has forwarded information to them
6.3 Memorabilia Committee:
S. Skene stated that if anyone is interested in assuming the Chair for this committee, she will be agreeable to cede the position.

7. ADJOURNMENT - Motion to Adjourn – moved by S. Skene, seconded by D. Austin.
NEXT MEETING - May 1st, 2017
BANQUET – MAY 5TH, 2017